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 eCabinet-Filings |
| How do I find my eCabinet Registration Number (ERN)? |
Either …
1. Sign on to eCabinet. In the upper right corner, a system message is displayed: “Welcome – John Doe ERN 1234
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2. On the eCabinet sign on page, scroll to the bottom, click on “Registered Users” and search on the person in question. The return screen has a column entitled “ERN”.
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| If I am registered in eCabinet, do I need to register again to receive Notices of Hearing via e-mail? |
No, you do not need to register again in eCabinet. If you are already registered in eCabinet for electronic filing, Notices of Hearing will be sent to the email addresses you have provided. A schedule of the exact dates when courts will begin emailing Notices of Hearings to attorneys will be sent via email to the email address(es) you provide when you register, and will be otherwise publicized on the www.vermontjudiciary.org and the www.vtbar.org websites. |
| Is e-filing available in all case types in all unit/divisions? |
Not at present. E-filing is available in the Rutland Civil Division and in the Windsor Civil Division for new civil cases (other than small claims and stalking cases) filed after October 18, 2010. It is optional for attorneys to e-file in those cases, and mandatory for attorneys to e-file in new civil cases filed in the Rutland Civil Division and in the Windsor Civil Division after January 26, 2011. It is optional for pro se litigants to e-file in the same categories of cases.
This Judiciary website will announce when new filing capabilities are added to additional units and divisions. Rollout plans are still under review at this time. Note: The system will display an error message if you attempt to use eCabinet to file using a documet number for a case tht is "not electronic".
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| What kind of document(s) can I attach? |
eCabinet only accepts attachments in Word (.doc, .docx) or .PDF format. NOTE: .PDF attachments are highly recommended because Word documents can sometimes have leftover "change tracker" or other marks in them; this cannot happen in a .PDF.
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| What training tools are available to learn how to register and/or to learn how to efile? |
There are "how To" videos available on the Electronic Services page entitled "How to Register as a Filer" and "How to File a New Case". Click the title you wish to view and the video will begin. |
| Does personal data (like name, phone, email) update all Court systems? |
No.
All data entered into eCabinet will be used by eCabinet only. It is important to note:
-- The filing registration data -- name, email address, address, phone number -- will NOT update the Attorney Licensing database. Under A.O.#41 rules, you must contact Attorney Licensing with changes. Likewise, updating contact information with Attorney Licensing will NOT update the email/phone information in eCabinet. (for further information, please see link listed on this website.)
Information entered when filing an initiating document for a "new case" will NOT update the court's records for that case in the court's case management tracking system. If you have a question regarding your case, you should call the court where the case is filed. |
| What if I am attaching a document with confidential data? |
The eCabinet "document attachment" screen will ask, for every document, two "Rule 6" questions: (1) is the document you are filing public under Rule 6; and, (2) if the document is public does it contain data that is confidential and therefore redacted.
If the entire document is not public under Rule 6, you can indicate that to the system. It will be filed electronically with applicable security.
If the document is public, but has confidential data, the filer is responsible for redacting confidential data under Rule 6. The system will allow you to file two documents "clipped" together -- the redacted parent document and a second, connected document that contains the reference list of confidential elements (or an unredacted copy of the redacted document.)
If you file a public, redacted document with a confidential redacted document attached, you will see a "paper clip" icon next to the public document listed on the eCabinet "review filing" screen. |
| Can I see all electronic filings on a case? |
Once filings have been submitted to eCabinet the documents can be viewed as follows:
A registered eCabinet filer can log on and view whatever documents he or she has e-filed via their eCabiinet "My Filings" screen.
The public and parties can view all electronic filings at Public Access Terminals located at the Rutland Civil Divisi0on and at the Windsor Civil Division (with applicable security provided to confidential documents). |
| Will the Judge have an electronic file on the bench? |
Yes, the Judges have electronic document images on the bench where eCabinet is available . |
| Why is "Filing Number" important? |
Each time you successfully submit a "filing", the system will issue you a FILING NUMBER. That number is unique to each filing and is important to help court staff find your filing. Examples: if you have a question ("Did you get that Motion I sent the other day in Filing # 12345?") or you choose to pay by sending a check ("This check is in payment of filing fees for Filing # 12345").
The system automatically records each successfully submitted filing. You can look up your filings by signing into the system and going to your "My Filings" screen. You can see the documents in each filing by clicking the "+" next to each filing row. |
| Can I set up eCabinet to send email notifications on a case-by-case basis? |
No. The eCabinet Registration screens allows a filer to set up a maximum of three email addresses. eCabinet uses the specified email address(es) for all notifications. eCabinet does not have the capability to allow the filer to separate email notifications by case.
Also note: Per Rule, the filer is required to update their eCabinet registration information within 24 hours of notifying Attorney Licensing of a change. It is very important to keep all email addresses current in eCabinet, by logging on to eCabinet, clicking "Account", "My Profile" and following the prompts.
Emails from eCabinet come from jud-noreply@state.vt.us. You cannot reply to these emails.
If you specify three email addresses, every notification from eCabinet will go to all the addresses simultaneously. Also, most email packages have routing features to allow you to route emails to others internally. |
| eCabinet-Technical |
| Can I e-file a picture file (.jpg)? |
Not directly. If you have a picture file it is most likely of type ".jpg" or ".jpeg" (often called a "jay-peg file"). You cannot attach this type of file directly to a Filing in eCabinet. You will need to convert the .jpg file into a .pdf file.
One way to do this might be to: open a new Word document, type in what the picture is, then insert the .jpg file ("Insert", then "Picture") into the Word document and save the Word document as type .pdf (in Word 2007). There are other software products on the market (e.g., Adobe Acrobat Standard or Pro) that can convert a .jpg to a .pdf. If you scan the picture, your scanner may be able to save the image as a .pdf. |
| What type of computer software do I need to file with eCabinet? |
Supported:
Windows PCs using Windows XP, Vista, Windows 7, or Windows 8.
Internet Explorer version 7 ,8, or 9 browsers. Note: you need "cookies enabled" and "JavaScript enabled", both are generally turned on in a default installation.
Software to create a .pdf document. Note: the system will also accept a Word document (.doc, .docx) but that is not recommended as it may contain additional "marks" in it (such as "change tracker" notes.
A scanner is optional, however, if you want to electronically file a document that you only have on paper you will need to scan in that document and create a .pdf image of it for efiling.
Not tested but may work:
-- Firefox 3.5
-- Safari on a Macintosh
NOT SUPPORTED:
Any other operating system (e.g., Linux) or browser (e.g., Chrome, Mozilla, etc).
WordPerfect files (you cannot submit a .wpd document).
Images of documents other than a .pdf (e.g., you cannot submit a .jpg attachment). |
| Does system save my work automatically? |
The system automatically saves your data as you go from screen to screen using the NEXT button.
As you go through the filing screens (Case Info, Parties, Documents, Payments etc) always use the NEXT button to continue. Using the NEXT button will save the data you just typed and go to the next screen.
When you are attaching documents, clicking the SAVE button at the bottom of the screen will upload the attachment file you have specified and then you will be prompted again to "Add Document" (you can attach more than one document to one filing session for one case) or click NEXT to continue.
HOWEVER . . .
You must not use your browser's "back/next" arrow buttons (in Internet Explorer, the arrow buttons in the upper left corner of the screen). If you use your browsers buttons, you will lose all your data for that filing and you will need to start again.
The system can time out! The time out is set for 2 hours. If you are in the middle of a filing and you leave your PC for more than 2 hours you will lose all of the data you entered for that filing.
The system does not currently allow you to save "work in progress". For example, you cannot add some attachments into a filing, save, and then sign on later and add more documents to the same filing. You should plan to have all your attachments for a case ready (in .pdf format) before starting a filing. |
| Can I use dial-up Internet access? |
Not recommended. eCabinet is a "browser based" system, designed for use over a broadband internet connection.
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